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Proposal Process and Deadlines / Statutory Bodies

Proposal Process

Since April 2013, the guidelines for programmes in the Scientific Library Services and Information Systems division (LIS) have been made available in a new form with a unified structure. The aims and orientation of the LIS programmes remain unchanged. As a new feature, modules have been added to the programmes. The new structure therefore allows applicants to first choose the appropriate programme and then put together the available modules to suit their requirements. A module is always subject to the same basic conditions, regardless of the programme in which it is requested.

The Review and Decision-making Process

The process at a glance

For each proposal, opinions are sought from at least two reviewers who carry out an assessment independently of one another. A recommendation is made by Head Office on the basis of their reviews. All documents are then submitted to the Committee on Scientific Library Services and Information Systems for final appraisal. The committee members are responsible for the quality of the review process and the preparation for the funding decision by the Joint Committee.

Step 1: Receipt of proposal

Head Office checks that the proposal meets the formal requirements and if necessary advises the applicant should any additional information be required. Head Office then initiates the review process.

Step 2: Review process

The review process may take place in writing and/or verbally.

Written process

The review is normally carried out by reviewers with expertise in the relevant discipline and in information systems.

Verbal process

The review is normally carried out by review panels on which members of the Committee on Scientific Library Services and Information Systems are represented. In exceptional cases the Committee on Scientific Library Services and Information Systems may submit an opinion on a proposal as an additional review panel.

For information on the criteria used to review a proposal, please refer to Guidelines 10.20 (Guidelines for the Written Review).

Step 3: Decision

The DFG’s Joint Committee decides whether to approve a proposal on the basis of the reviewers’ votes and the final recommendation of the Committee on Scientific Library Services and Information Systems. As soon as a decision has been made, the applicant is notified in writing of the outcome of the process. Once a proposal is received, it normally takes about six months for a decision to be made and the applicant to be notified.

Deadlines

For some programmes, proposals can be submitted at any time; for other programmes there are specified deadlines. For the relevant requirements, please refer to the individual programme guidelines and the texts of announcements.


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