Author: Sommerhof
Last saved by: Borre, Maria
Company: DFG

Weave Lead Agency Procedure
- Project data form

Contents
1.	General information on this form
2.	Project Details
3.	Supplemental Information on Research Context (only if DFG acts as Partner Agency)
4.	DFG - Requested Budget (only if DFG acts as Partner Agency)

1.	General information on this form
Please note:
•	Only list applicants, i.e. persons who apply for funding at their respective funding agency 
•	Do not indicate other cooperation partners
•	Submitting this form via DFG´s submission system elan is mandatory. Please upload it as an additional document under “Other Attachments”.
•	A maximum of three funding organizations can be named in total (one lead agency, and one or two partner agencies)
•	Chapters 3 and 4 of this form only need to be completed if DFG is selected as Partner Agency

Currently, DFG collaborates with the following funding agencies in Weave:
Austria: FWF | Luxemburg: FNR
Belgium: F.R.S.-FNRS (for researchers from the French-speaking Community) | Poland: NCN
Belgium: FWO (for researchers from Flanders) | Slovenia: ARIS
Croatia: HRZZ | Switzerland: SNSF
Czech Republic: GACR |

2.	Project Details

Project Title
(please enter the title of the project)
Lead Agency | Applicants
(please enter here, which funding organisation was selected as Lead Agency for the proposal) | (please enter the respective applicants’ name/s, affiliation/s)
Partner Agency or Agencies | Applicants
(please enter here, which funding organisation was selected as Partner Agency- max. 2) | (please enter the respective applicants’ name/s, affiliation/s)
3.	Supplemental Information on Research Context (only if DFG acts as Partner Agency)
🡪 Please only complete this chapter if DFG is selected as Partner Agency!
🡪 You need to add any relevant “supplementary information on the research context” (under other attachments in elan) in line with the “Proposal Preparation Instructions - Project Proposals” (i.e. chapter 4 of DFG form 54.1; www.dfg.de/formulare/54_01). This includes in particular the following points (see below).
🡪 Please tick off for every point mentioned below whether it is relevant for your project or not. Every time you check “Yes” in one of the boxes, enclose a document with further information under other attachments in elan)

1.)	A statement by an ethics committee is required in Germany and abroad. Taking into account the discipline-specific standards and ethical regulations relevant to your project, indicate whether you anticipate any risks and/or harm to individuals or groups and/or the potential for other negative effects that might be posed by your research. If so, how do you intend to address these issues within the project? Please note that, by submitting the proposal, you undertake to comply with the relevant discipline-specific research ethics guidelines in your project and to determine whether it is necessary to obtain a statement from an ethics committee. Finally, please indicate whether an ethics committee statement is required for your project. If such a statement is required under the discipline-specific guidelines, it must be obtained in good time, and you must inform the DFG without delay if the ethics committee raises substantive concerns or does not approve the project on ethical grounds. The research work may not begin without a statement or if it is not approved on ethical grounds. 
You must also check whether an ethics committee in the relevant partner country also needs to be involved. 
The DFG can only fund projects that comply with the applicable research ethics standards in Germany. For this reason, a statement issued by an ethics committee in the partner country cannot replace a statement covering the entire project issued by the competent ethics committee in Germany.  
Generally, neither the statement issued by the German ethics committee nor that issued by the ethics committee in the partner country needs to be submitted to the DFG. Please note that, in individual cases, you may be requested to submit the ethics committee statement itself. 
Further information on ethics committee statements is available on the DFG website: www.dfg.de/faq/ethics-committee-statements.

☐ YES
☐ NO

2.)	The project includes investigations involving experiments on humans or human materials. If yes, please describe the ethical and/or legal aspects of the experimental design: criteria for the selection of test persons, justification of the number of test persons or sample size, description of potential risks and precautions taken, explanation provided for test persons and method of informed consent. Note that an ethics committee vote may have to be included as well. The use of human material obtained for diagnostic purposes also requires a statement by the chair of the local ethics committee.

☐ YES
☐ NO

3.)	The project includes investigations involving experiments on animals. Note that in addition to accepting the formal obligations in part A with regard to compliance with the regulations and provisions of the German Animal Welfare Act and the German Experimental Animals Ordinance, the planned animal experiments must be described. Please explain how the principle of the 3Rs (replacement, reduction and refinement) will be implemented with regard to various aspects of scientific validity. Additional information and guidelines are available in the publication Animal Experimentation in Research: The 3Rs Principle and the Validity of Scientific Research.

☐ YES
☐ NO

4.)	The project includes investigations involving genetic resources (or associated traditional knowledge) from a foreign country. Descriptions of projects involving genetic resources (or associated traditional knowledge) from a foreign country. For research conducted abroad involving biological materials (or associated traditional knowledge) or research on biological objects originating from outside Germany, note that such projects may be subject to the regulatory requirements of the Nagoya Protocol under the Convention on Biological Diversity and the access and benefit-sharing (ABS) portions contained therein. Guidance on conducting such projects can be found, for ex-ample, in the publication “Proposals for Research and/or Development Projects Involving Access to Genetic Resources and/or Traditional Knowledge Associated with Genetic Re-sources”, published by the DFG Permanent Senate Commission on Fundamental Issues of Biological Diversity: www.dfg.de/en/dfg_profile/statutory_bodies/senate/biological_diversity. Please comment on the ABS requirements that affect your project and indicate any steps you have taken or plan to take to fulfil these requirements. Discuss the role of your project’s cooperation partner with regard to the provider country (the country providing access to the material/traditional knowledge). Explain what materials may be transported to Germany. Note that in addition to access and benefit-sharing agreements with the provider country, a declaration of due diligence may also be required in line with the German law “Gesetz zur Umsetzung der Verpflichtungen nach dem Nagoya-Protokoll und zur Durchführung der Verordnung (EU) No 511/2014 sowie zur Änderung des Patentgesetzes”.

☐ YES
☐ NO

5.)	The project includes investigations involving dual use research of concern, foreign trade regulations. Please check whether there are indications in your planned research project that possible research results could produce knowledge, products or technologies that might be directly misused for significant harmful purposes (Dual Use Research of Concern, DURC). If there are such indications, please familiarise yourself with the recommendations issued by the DFG and Leopoldina on handling security-relevant research (see DFG and Leopoldina Handbook on Freedom and Responsibility in Research, Recommendations for Handling Security-Relevant Research, last revised 28 May 2014). In your proposal, describe how the risk/benefit ratio is to be assessed and what measures are planned to minimise the risk. If due to the regulations at your university or research institution, an ethics committee for security-relevant research (KEF) or a comparable body is to be involved in advance and asked to issue a statement on the project, please include this statement with the proposal. For further information, see the DFG website on handling security-relevant re-search. Projects must comply with foreign trade regulations (especially the War Weapons Control Act [Kriegswaffenkontrollgesetz], EC Regulation No. 428/2009 [EC Dual Use Regula-tion], the Foreign Trade and Payments Act [Außenwirtschaftsgesetz], the Foreign Trade and Payments Ordinance [Außenwirtschaftsverordnung] or embargo regulations) relating to the non-proliferation strategy and the handling of potentially critical goods, including technologies, software and sensitive knowledge transfer; applicants are advised to examine their projects accordingly. Information for researchers is available on the web-site of the German Federal Office for Economic Affairs and Export Control (BAFA)2. If you require further clarification, please contact BAFA directly. For projects subject to licensing, please note that licences must be obtained from the responsible authority prior to beginning research on the project.

☐ YES
☐ NO

6)	Risks in international cooperation. International scientific cooperation is one of the basic principles of research. However, it is essential, particularly in the case of cooperation with researchers in countries where misuse of certain research results is to be suspected,  to take potential opportunities for abuse seriously, place them in perspective with the benefits of such cooperation and make informed trade-off decisions. Where applicable attach a separate document in which you reflect on how the risk/benefit ratio is to be assessed with regard to the research subject, research partners and research conditions and what measures are planned to minimise risks. In doing so, please refer to the recommendations on “Dealing with Risks in International Research Cooperation” (www.dfg.de/risiken_int_kooperationen_en) and the aspects of assessment and reflection recommended in this paper. Further information can also be found at Potential risks in international cooperation (in German).

☐ YES
☐ NO

7)	Project-relevant cooperation with commercial enterprises. If you will be conducting your project in cooperation with a commercial enterprise, please note the EU guidelines on state aid. Depending on the circumstances, it may be necessary to conclude a contract with the company or submit a declaration to the DFG. Please refer to DFG form 4.02 “Guidelines on the Participation of Commercial Enterprises in Research Projects”. If applicable, please contact your research institution in this regard. www.dfg.de/formulare/4_02/

☐ YES
☐ NO

8)	Project-relevant participation in commercial enterprises. Please indicate if you are the owner of a commercial enterprise or a stakeholder in one (e.g. a director). If so, please state how your research project is linked to the company’s production branch or activities. Please refer to DFG form 4.03, “Information on Work Results and Usage Rights in the Event of an Association with a Company“. www.dfg.de/formulare/4_03

☐ YES
☐ NO

4.	DFG - Requested Budget: Description and Justification (only if DFG acts as Partner Agency)
🡪 Please only complete this chapter if DFG is selected as Partner Agency!
🡪 Please only indicate the funds requested from the DFG.
🡪 Please note that the budget listed here should be the same as in the proposal document submitted to the Lead Agency and the entries in the DFG submission system elan.
🡪 Please briefly describe and justify each position.

5.1	Basic Module
5.1.1	Funding for Staff

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5.1.2	Direct Project Costs
5.1.2.1	Equipment up to € 10,000, Software and Consumables

[Text]

5.1.2.2	Travel Expenses

[Text]

5.1.2.3	Visiting Researchers (excluding Mercator Fellows)

[Text]

5.1.2.4	Expenses for Laboratory Animals

[Text]

5.1.2.5	Other Costs

[Text]

5.1.2.6	Project-related Publication Expenses

[Text]

5.1.3	Instrumentation
5.1.3.1	Equipment exceeding € 10,000

[Text]

5.1.3.2	Major Instrumentation exceeding € 50,000

[Text]

5.2	Module Temporary Position for Principal Investigator

[Text]

5.3	Module Replacement Funding

[Text]

5.4	Module Temporary Clinician Substitute

[Text]

5.5	Module Mercator Fellows

[Text]

5.6	Module Workshop Funding

[Text]

5.7	Module Science Communication

[Text]

5.8	Module Standard Allowance for Gender Equality Measures

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