Application	
for Repair / Replacement / Addition to 
DFG-funded Instrumentation	

Disclaimer: The English translation of this document is provided for informational purposes. In 
the event of a discrepancy between the English and the German versions, the German text 
takes precedence.

Scope of Validity
If project-related repairs are required for DFG-funded instrumentation in connection with a DFG project, these expenses can be covered by the funds approved for the project without requiring separate approval on the part of the DFG. If such costs cannot be paid for from approved funds, the DFG may provide additional funds for the repair, providing an application is submitted (using this DFG form 22.30) before the repair contract is awarded.
It is not possible to apply for funds to cover foreseeable follow-up costs such as overhaul, repairs resulting from wear-and-tear, age etc.
Application Submission and Handling
1.	Fill out application form: the DFG form 22.30 must be filled out in its entirety.
2.	Submit application form: the completed DFG form 22.30 is to be mailed along with a quotation for the repair to reparatur@dfg.de.
3.	Internal review: after submission, the DFG Head Office reviews the application whether all requirements have been met. This process usually takes four to ten working days.
4.	Provision of funds: if the outcome of the review is positive, the DFG provides the funds and notifies the applicant by e-mail.
5.	Commissioning of the repair: Once the funds have been approved by the DFG, the applicant researcher is responsible for commissioning the repair.
6.	Verification of the invoice: Once the repair has been carried out, the invoice must be verified “sachlich und rechnerisch richtig” by the researcher with regard to the accuracy and appropriateness of the invoiced costs and must then be forwarded to the aforementioned e-mail address.
7.	Payment of the repair: The DFG pays the invoice as soon as it has been verified and forwarded by the researcher.
In order to avoid delays in processing, please provide clear and precise details on the pages below.

1.	Applicant Individual and Institution

Name of applicant:	
     	
DFG personal identifier of the individual applying, if known:	
     	

Institute:	
     	

Institution:	
     	
2.	Information about the Specific Item of Instrumentation

Type of instrumentation, company, model:	
     	

Original price:	
     	

Reference number of the grant from which the instrumentation was funded:	
     	

DFG property number of the instrumentation if it is on loan from the DFG:	
     	

Year the instrumentation was first put into operation:	
     	

Reference number of the current DFG projects in which the instrumentation is being used:
(Please include a brief description of how the instrumentation is used in the project)	
     	

The projects will be in receipt of funding until:	
     	

3.	Maintenance History of the Instrumentation

Has the range of functions been expanded since the instrumentation was purchased? 
(If possible: specify the year and cost of the expansion)	
     	

What funds have been used to maintain the instrumentation to date?
(If possible: specify the year in which maintenance was carried out and the cost)	
     	

Have repairs already been carried out due to unforeseeable damage to the instrumentation? 
(If possible: specify year and type of damage)	
     	
4.	Details of Damage and Repair Costs

Type and probable cause of the damage:	
     	

Is there a possibility of a warranty, damage claim, goodwill arrangement?
(If not: indicate the reasons)	
     	

Estimated cost of repair or replacement (€): 
(Please enclose quotation)	
     	

Is it possible to finance the repair (or partially finance it) from other funds (e.g. university funds, DFG funding)?
(If not: please state why the repair cannot be paid for from other funds)	
     	

     			
Town/city, date		Signature:
(Digital signatures are accepted)